devonthink pro search keywords in pdf cant search

Devonthink pro search keywords in pdf cant search full#

I highlight all the new manuscripts in Bookends.I then move over to DTP and select the Data:New From Template: Education: Reference (from Bookends) menu item. I like reverse chronological order so I can see the last date I imported abstracts. As you can see below, a sub-folders of zz-Inputs is an “Abstracts Inbox.” When I set up this folder in DTP, I made sure the folder WAS NOT excluded from tagging (this is done by option-clicking on the folder and making sure “exclude from tagging is UNCHECKED).When it’s time to transfer abstracts from Bookends, I first click to select the Abstracts Inbox folder in DTP.I then open up Bookends and sort the fields by the “Added” Column. In DTP, I’ve organized these folders into a “zz-Inputs Folder”. Once imported into DTP, these abstracts can be parsed using smart folders (enduring searches) that make your literature library a dynamic resource for writing.I have a single DTP database that has indexed the various folders critical in my writing process (e.g. I’ve made heavy use of a particular built-in Devonthink Template that automates the migration of abstracts from Bookends to DTP (with a link back to Bookends). Although Tinderbox is great for visually organizing your notes, it can’t compare to the search capabilities of DevonThink Pro.Since switching to Bookends, I’ve found myself spending less time in Tinderbox and even more time in Devonthink. My old workflow required Keyboard Maestro to extract abstract information to Tinderbox.

I wrote about Sense-making of the Academic Literature back when I was using Papers. There, I open the file with Adobe Acrobat (any app able to add headers and split documents will work). I then move the extracted markdown files to the HighlightsX sub-folder.Within Bookends, I export the annotated pdf to my desktop. Within the moved folder I make two new sub-folders: 1. I move the folder from the DTP Inbox to my Desktop. By default, Highlights.app saves my extracted highlights files to the DTP Inbox. Here is what I’ve been doing.Īfter highlighting a manuscript in Highlights.app, I extract my highlights (along with color tags) to Devonthink Pro using the built in export function. Instead, I’ve been experimenting with an alternative that is much quicker (as suggested by Andrew in the comments of the entry)-saving the entire manuscript as single-page PDF documents.

Devonthink pro search keywords in pdf cant search full#

Although I’ve continued my extraction of highlights, the extraction of full text (by highlighting the entire document) proved much too time consuming. Tell application id ' Reading, Extracting And Storing Scholarly Information To Supercharge The Writing Process, I wrote about how I extracted both highlights and full-text of entire manuscripts in order to give me granular access to information. Tell application id '2' to set trashGroupUUID to the uuid of trash group of database pstrDatabaseName Tell application id '2' to set tagsGroupUUID to the uuid of tags group of database pstrDatabaseName Property pstrDatabaseName : 'Projetos Ativos' - set the name of your database here I don't think you should do it for all your databases (including Archives for instance) as this could get really slow! This is how I manage working with multiple 'Active Projects' databases. I filtered Tags and Trash groups in order to make it a little faster.Īlso notice you can create multiple triggers in your Alfred workflow with the same 'dtp' keyword. In my case, I don't find it very useful, as most of my sub-groups get similar names (by using DTP templates for conferences, projects, classes etc.).Īnyway, if you really want to try it, see the script below.

We can adapt the script to reiterate over groups, but I think it can get rather slow.